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Privacy Policy
In connection with the entry into force of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation), Official Journal of the EU L No. 119, hereinafter referred to as "RODO" - out of concern for the comfort and security of those who entrust us with their personal data, we have prepared information for you regarding the processing of your personal data by us.
As we wish to be transparent about the information we provide to you, we have provided below information regarding the processing of individuals' personal data. We kindly ask you to read them. We attach great importance to protecting your privacy and your personal data.
In the privacy policy, we explain how we use your personal information. You will also find information about what rights you have as a result of us processing your personal data, and how you can exercise these rights.
Who is who in the privacy policy?
We, i.e. "KWADRON spółka z ograniczoną odpowiedzialnością spółka komandytowa, with registered office in (31-345) Krakow, ul. Sosnowiecka 81.
You, i.e. the natural persons whose personal data we process.
The administrator of your personal data is KWADRON spółka z ograniczoną odpowiedzialnością spółka komandytowa, with its registered office in (31-345) Krakow, ul. Sosnowiecka 81., entered into the Register of Entrepreneurs of the National Court Register kept by the District Court for Krakow - Śródmieście in Krakow, 11th Commercial Division of the National Court Register, under no. REGON: 368914812, NIP: 9452215086, KRS: 0000707268, (hereinafter: Administrator or KWADRON).
In matters related to personal data, you can contact KWADRON:
• by mail at the address ul. Sosnowiecka 81, 31-345 Krakow
• by e-mail at info@kwadron.net.
KWADRON while realizing its business functions processes personal data for the following purposes:
| Process (purpose) of processing | Legal basis and duration of processing | Legitimate interest (if any) |
| Conducting marketing activities | Art. 6(1)(f) RODO Data shall be processed within the scope of the Administrator's legitimate interest - until the date of lodging an objection | Conducting marketing activities promoting the activities and products of KWADRON, in accordance with the last purchase and the Customer's interest |
| Conclusion and execution of an agreement with the customer, within the scope of services and products offered by KWADRON | Art. 6(1)(b) or Art. 6(1)(c) or Art. 6(1)(f) RODO We shall process data in order to: a) in the performance of the contract - for the period necessary for the performance of the contract, b) within the scope of fulfilling the Administrator's legal obligations - for the period necessary for fulfilling these obligations by the Administrator, c) within the scope of establishing, asserting or defending against claims - for the period of limitation of such claims provided by law | Determining, asserting or defending against claims, if any |
| Concluding and performing a contract with a contractor | Art. 6(1)(b) or Art. 6(1)(c) or Art. 6(1)(f) RODO We will process the data in order to: a) in the performance of the contract - for the period necessary for the performance of the contract, b) within the scope of fulfilling the Administrator's legal obligations - for the period necessary for fulfilling these obligations by the Administrator, c) within the scope of establishing, asserting or defending against claims - for the period of limitation of such claims provided by law | Determining, asserting or defending against claims, if any |
| Establishing, pursuing or defending against claims | Art. 6(1)(f) RODO We will process the data until the expiry of the limitation periods for possible claims | Possible establishment, assertion or defence of claims |
| Archiving of documents | Art. 6(1)(c) or Art. 6(1)(f) RODO We will process the data for the periods required by law for the particular type of documentation, e.g. tax settlement documents, we will process for 5 years after the end of the year in which the tax obligation occurred and for the purpose of safeguarding information in the event of a legal need to prove the facts until the expiry of limitation periods for possible claims | Possible establishment, assertion or defence of claims |
| Recruitment | Art. 6(1)(a) or Art. 6(1)(b) or Art. 6(1)(c) or Art. 6(1)(f) RODO We will process the data for: a) until the end of the recruitment process, unless the candidate has consented to the processing of their data in future recruitment processes - this time will increase to 12 months, b) in terms of fulfilling the legal obligations incumbent on the Administrator - for the period necessary for the Administrator to fulfil these obligations, c) in terms of determining, asserting or defending against claims - for the period of limitation of such claims provided by law | Establishing, asserting or defending against claims, if any |
| Communication with attorneys | Art. 6(1)(f) RODO We will process the data until the expiry of limitation periods for potential claims | Execution of activities covered by the scope of the power of attorney and the assertion or defence of claims |
| Processing incoming requests | Art. 6(1)(f) RODO We will process the data until the expiration of limitation periods for possible claims | Execution of notification and asserting or defending against claims |
| Maintenance of social media profiles - processing of data made available by the user of the portal within the portal in connection with the activity and profile watching | Art. 6(1)(f) RODO | 1) Promoting the brand, products and services, building and maintaining the community associated with KWADRON and for communication purposes 2) To study customer satisfaction and determine the quality of our products and services 3) For analytical purposes |
Provision of newsletter | Art. 6(1)(f) RODO Data processed until the date of objection or withdrawal of consent to receive the newsletter | Promotion of the brand, products and services and for communication purposes. To persons who have voluntarily provided data and subscribed to the newsletter. KWADRON sends such information only if the User has given consent to do so, which may be withdrawn at any time - without affecting the legality of processing carried out before its withdrawal. The legal basis for processing personal data in relation to newsletter sending is the legitimate interest of KWADRON |
Provision of services by electronic means, including in respect of making available to Users the content collected on the Website, in connection with the concluded agreement and creation and maintenance of a User's online account | Art. 6(1)(b) RODO We shall process the data in the scope of the performance of the agreement - for the period necessary for the performance of the agreement | |
Performing a customer satisfaction survey | Art. 6(1)(f) RODO We shall process the recipient's data with regard to the realization of the legally justified interest of KWADRON - until the date of lodging an objection | Customer satisfaction survey and determining service and product quality |
Fulfilling legal obligations incumbent on the Administrator, in particular processing for the purpose of billing or financial reporting | Art. 6(1)(c) RODO We will process the data for the time necessary to fulfill legal obligations borne by the Administrator | |
Cookies and similar technology | Art. 6(1)(b) or Art. 6(1)(f) RODO Data shall be processed for the time necessary to perform the contract or to lodge an effective objection to data processing in cases where the legal basis of data processing is the legitimate interest of the Administrator | The legal basis for data processing in connection with the use of necessary cookies is the necessity of the processing to perform the contract. The legal basis for the processing of personal data in connection with the use of other types of cookies is the legitimate interest of KWADRON, consisting in ensuring the highest quality of services provided by the Website |
Contact regarding unfinished shopping | Art. 6(1)(f) RODO Recipient's data shall be processed within the scope of realization of legitimate interest of KWADRON - until the date of raising an objection | Response to actions taken by the customer in order to make purchases |
Commercial information - Newsletter and Newsletter SMS
After checking the boxes concerning relevant consents, the User shall have the opportunity to subscribe to our Newsletter by providing his/her e-mail address or telephone number, which constitutes a consent to receive correspondence containing commercial information coming exclusively from KWADRON spółka z ograniczoną odpowiedzialnością spółka komandytowa, with its seat in (31-345) Krakow, ul. Sosnowiecka 81.. In this manner, we shall inform the User about our latest offers (e.g. novelties, promotions or sales). In order to prepare information adjusted to the User's needs, we use cookies (more information on cookies in the "Cookies Policy"). If the User provided us with his/her date of birth, we may, for example, prepare a birthday offer for him/her.
User may unsubscribe from the Newsletter at any time by clicking on the link contained in each received Newsletter.
KWADRON shall each time, in its information clauses provided to you, inform you in detail about the recipients of your data. In case of portals and websites allowing for expressing opinions on KWADRON conducted in social media and other publicly available services, the recipients of the data may be other users of those services.
Providing data is necessary e.g. to conclude agreements and fulfill legal obligations . Your personal data may be made available to KWADRON by an entity with which KWADRON concluded an agreement. Within the remaining scope, providing data is voluntary, but can be necessary to realize offered services.
We do not process personal data in a fully automated manner (including in the form of profiling). The decision to provide specific information is ultimately made by an employee of the Administrator.
Recipients of personal data may include employees and associates of KWADRON and entities providing various types of services to KWADRON and, among others: debt collection companies, marketing companies, banks, payment platforms, postal operators, carriers, companies printing correspondence or handling correspondence received from Clients, business information agencies, document archiving companies, partners providing IT, technical, legal and advisory services.
KWADRON reserves the right to hold contests and organize events and undertake other initiatives. Information on processing of your data related to their execution shall be provided in the content of separate documents, including separate regulations.
Every natural person whose data is processed is entitled to the rights resulting from the applicable regulations, i.e. the possibility of submitting a request for:
- access to your personal information,
- delete your personal data,
- rectification of your personal data,
- object to the processing of your personal data,
- restriction of processing of your personal data,
- transfer of your personal data,
- withdrawal of consent to the processing of personal data at any time, without affecting the legality of processing performed on the basis of consent before its withdrawal, if the processing of personal data is based on consent to the processing of personal data - Art. 6(1)(a) of the RODO.
Individuals have the right to lodge a complaint to the supervisory authority dealing with personal data protection (President of the Office for Personal Data Protection). You can find detailed information in this regard on the website: www.uodo.gov.pl.
We obtain your personal data primarily from you. You provide them to us during the registration on our website kwadron.pl and by subscribing to the newsletter on our website. Additional personal data, concerning for instance your address or NIP number, we receive from you in connection with the realisation of sales transactions of items and/or services through our service. We also obtain your data in connection with the reservation of goods, your complaints and your contact with our consultants.
Your personal data may also be provided to us by third parties, including at your request. This applies, for example, if you wish to register with us using social media functionality and our partners:
1) Facebook
2) Google Analytics and Google Ads
3) Instagram
If you use the option to log in using the functionality of any of the above partners, you will first be asked by them to confirm that they may provide us with your data to the extent necessary to register on the website. With your consent, the partner will provide us with some of your information for the purpose of registering with our service. In order to complete the registration process, it may be necessary to add additional personal information to your profile. After creating an account on our website, you will be able to log into our store using the functionalities offered by our partners.